As more workers and businesses, as a whole, look to adopt a remote work setting, it’s important that everyone is aware of the tools needed to achieve success. If utilized right, employees and businesses will be able to use these tools to bring about success. In this article, we’ll cover nine essential items that businesses need to create a seamless remote setup for their employees.
1. Reliable internet connection
It may sound obvious, but it’s worth talking about all the same! Workers operating remotely within a business will need to hold a reliable internet connection in order to work at peak efficiency. It may be that without an internet connection, they may not actually be able to work at all!
Slow or spotty internet can negatively impact productivity, communication, and overall work quality. It will be your responsibility as an employer to ensure that your remote workers have access to high-speed internet, either by reimbursing for internet costs or providing a hotspot device. There are plenty of different ways for people to connect online, so you should explore your options.
2. Up-to-date hardware
As well as having a solid internet connection, you and your team will need various pieces of hardware in order to operate. Some of the main pieces of hardware that you will need includes a computer or laptop. You may also benefit from accessories such as a webcam, headset, and mouse.
Employees need to have the proper equipment to perform their job duties effectively, and employers should invest in providing reliable hardware to their remote workforce. As a business leader, you should speak to your team to find out what they need, and what could benefit them.
3. Cloud-based tools
Remote workers need access to cloud-based tools that enable seamless collaboration, file sharing, and project management. Popular tools include Google Suite, Microsoft Teams, and Dropbox. You may already be using some of these within your business, but if you’re moving to a remote set up, then this will be something you need to set up.
Employers should provide their remote workers with access to these tools and any necessary training to ensure that they are used effectively. There are many other tools that you and your team would benefit from, such as a PDF compress tool. Tools such as this can be used to reduce the size of your PDFs, and allow you to get things done more efficiently. Your team working remotely should have access to tools such as this.
4. Virtual Private Network (VPN)
A VPN is a must-have for remote workers who need to access sensitive company information or systems. A VPN provides a secure connection to company networks, ensuring that confidential data remains safe and secure. You should provide your remote workers with a VPN and ensure that they are properly trained in its use.
You could have your own VPN built, or hire the services of a VPN provider. There are many benefits to a VPN, most of which relate to business privacy and protection. It will protect the interests of your business and the individuals working within your team, too.
5. Project management software
Remote work requires effective project management, and using software to manage projects can increase productivity and streamline communication. There are many different tools out there that allow remote teams to collaborate on projects, assign tasks, and track progress, depending on what you’re looking for.
You may find it beneficial to provide your remote team with access to project management software. You should also ensure that if they have access to these tools, they have appropriate training to ensure that they can use it effectively.
6. Communication tools
Communication is crucial for remote teams, and having the right tools in place can make all the difference. You may have heard of tools like Slack, Zoom, and Skype. These communication tools, in the right hands, enable remote teams to stay connected and collaborate effectively.
Employers should provide their remote workers access to these tools and any necessary training to ensure they can use them effectively. The more you and your team can chat to each other, without any stumbling blocks, the easier it is for everyone to work together! Avoid apps that slow down communication within your team, and use tools that everyone is happy with.
7. Ergonomic furniture and accessories
Working from home can take a toll on physical health, and it’s important for remote workers to have ergonomic furniture and accessories to minimize discomfort and pain. This includes a comfortable chair, a desk with the correct height and positioning, and a keyboard and mouse that are comfortable to use.
If possible, you should try to offer these pieces of furniture to your team so they can work in a comfortable setting and not have to spend any of their own money. If you can’t send them physical equipment, then consider sending them a small fee to cover the expense for them to sort this themselves, they may even prefer this!
8. Time tracking software
Tracking time is important for remote workers to ensure that they are working efficiently and accurately. Time tracking software can help remote workers track their time and report it to their employers. They could use these tools to manage their own workloads, or just to reassure employers that remote time is being spent well.
While this software may sound scary outright, it doesn’t have to be. There is a big difference between monitoring software, and software that allows employees to track their own time and workflows.
9. A supportive company culture
Last but not least, a supportive company culture is essential for remote workers to feel connected and valued. Employers should make a conscious effort to maintain a company culture that prioritizes communication, collaboration, and recognition.
This can include regular virtual team-building activities, one-on-one check-ins, and more. Essentially, anything that can be done to help the employees feel like a part of the team, rather than a separate entity, will be welcome. The happier an employee is, the more productive they will be, which means higher retention rates!